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Chapters
What Cloud Connectors is for
Cloud Connectors bring documents from Google Drive and OneDrive into your Vault. Connect an account once, then copy in the files and folders you choose — they land in the Vault folder you have open, ready to preview and chat with. Each import is a one-time copy, not a live sync.
Who it's for
Legal teams on Google Workspace or Microsoft 365
Bring matter files over from shared drives and OneDrive while the originals stay where the team keeps them.
Anyone moving documents into LinkinLegal
Copy existing contracts and policies into Vault in a few clicks, then chat with them or extract their key terms.
What it solves
Downloading files only to upload them again
Pick files and whole folders in Drive or OneDrive and they're copied straight into the right Vault folder, subfolders included.
Google files other tools can't read
Google Docs arrive as Word documents, and Sheets and Slides as PDFs, so Alaya can read them like any other file.
Handing over more access than a task needs
With Google Drive, LinkinLegal sees only the files you pick. Disconnect whenever you like — what you've imported stays in your Vault.
How to use Cloud Connectors
Each step shows the real screen. Hover a numbered marker — or the matching note — to see what every control does.
Open Connectors in Account settings
Open your account menu, choose Profile, then Connectors in the menu on the left. You can also get here from the Vault: Import ▸ Manage connectors.
- Any signed-in account can connect Google Drive or OneDrive.
- Outlook is listed here too — it connects your mail and calendar to Alaya, not to Vault.
On this screen
Connect Google Drive or OneDrive
Click Connect next to the service. You sign in and approve access with Google or Microsoft, then return to this page with the account connected.
- Google Drive only gives LinkinLegal access to the files you pick.
- If something goes wrong you'll see “We could not connect that account. Please try again.”
On this screen
Tip: After connecting you land back on this page. Use Import files to jump straight to the Vault.
Open the Vault folder you want to fill
In the Vault, open the folder the files should go into, then click Import. Each connected service is listed in the menu.
- Only connected services appear in the menu.
- At the top level of the Vault they're greyed out — open a folder first.
On this screen
Pick files in Google Drive
Choose Import ▸ Google Drive. Google's file picker opens over the page: select the files and folders you need, then click Select.
- Google Docs are converted to Word (.docx).
- Google Sheets, Slides, Drawings and Forms are converted to PDF.
- PDF and Word files come in as they are; other file types are skipped.
On this screen
Browse and import from OneDrive
Choose Import ▸ OneDrive to browse your OneDrive inside LinkinLegal. Tick the folders and files you want — your ticks are kept as you move between folders — then click Import.
- Click a folder's name to open it; the home icon takes you back to the top.
- Clear selection unticks everything at once.
On this screen
Find your files in the Vault
There's no progress bar: files appear as the background import finishes. Click Refresh in the toolbar to see them. Each one shows Processing until it's ready for search and chat.
- Imports are copies — later changes in Drive or OneDrive don't reach the Vault.
- Importing a file that's already in the folder adds a second copy with a timestamp at the start of its name.
On this screen
Tip: The confirmation counts the items you picked, not the files inside folders, and unsupported files are skipped without a message.
Step 01 / 06
Everything Cloud Connectors can do
The building blocks behind the walkthrough, and what each one does for you.
Straight into a Vault folder
Pick files and whole folders in Google Drive or OneDrive and they're copied into the Vault folder you have open — subfolders included.
Google files converted
Docs arrive as Word (.docx); Sheets, Slides, Drawings and Forms arrive as PDF.
Shared drives too
Google's picker includes shared drives and lets you pick several items at once.
Browse OneDrive in place
Open folders, tick what you need and import it without leaving LinkinLegal.
Structure kept
Imported folders keep their subfolders, recreated inside your Vault folder.
Only what you pick
With Google Drive, LinkinLegal only gets access to the files you choose.
Ready for Alaya
Imported files are prepared like uploads, so you can chat with them or extract their key terms.
Disconnect any time
Disconnecting stops new imports. Files you've already imported stay in your Vault.
Tips for getting it right
Open a folder first
Google Drive and OneDrive are greyed out at the top level of the Vault. Open the destination folder, then choose Import.
It's a copy, not a sync
Later edits in Drive or OneDrive don't reach the Vault. Import the file again to bring in a new version.
Refresh to see new files
There's no progress bar. Give the import a moment, then click Refresh in the Vault toolbar.
The count is what you picked
“3 item(s) queued” counts your picks, not the files inside folders. Unsupported files are skipped silently.
Empty OneDrive? Reconnect
If OneDrive shows “This folder is empty” where you expect files, the connection may have lapsed. Disconnect and connect again.
Duplicates get a new name
Importing a file that's already in the folder adds a copy with a timestamp at the start of its name.
Statuses you'll see
Work that runs in the background always shows where it stands — here is what each label means.
- ConnectedThe account is linked. Its email shows under the service name.
- 3 item(s) queued for processingYour picks were accepted and are being copied in the background.
- ProcessingAn imported file is being prepared for search and chat. Click Refresh to update it.
- ReadyThe file is ready to preview, chat with or extract from.
- This folder is emptyNothing to show in OneDrive here. If you expected files, disconnect and connect again.
No. Each import is a one-time copy into a Vault folder. Changes you make later in Drive or OneDrive aren't reflected — import the file again to bring in the new version.
PDF and Word (.docx) files. Google Docs are converted to .docx, and Google Sheets, Slides, Drawings and Forms to PDF. Anything else is skipped.
Only the files and folders you choose in Google's picker, plus your email address and basic profile. Each connection grants only the access you approve.
Yes. Google's picker lets you choose folders and shared drives, several at a time. In OneDrive, ticking a folder imports everything inside it. Subfolders are recreated in your Vault.
They stay in your Vault. Disconnecting only stops new imports from that account, and you can connect it again at any time.
Services appear only once they're connected, and they're unavailable at the top level of the Vault. Connect the account under Profile → Connectors, then open a folder before you click Import.
Keep exploring
Related features
- Who can use it
- Any account can connect; importing needs Vault (plans with Laws & Regulations) See plans
- Where to find it
- Profile → Connectors