Compliance Tracking
every obligation, owned and on time
Alaya reads a company's license and statutory documents and builds its list of obligations — each with its source, a deadline where one applies, an owner and a place for evidence.
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Chapters
What Compliance Tracking is for
Compliance Tracking turns a company's own documents into a checklist of what it must do. Alaya reads the license, MOA and lease, lists the requirements for the company's jurisdiction and licensed activities, and explains each one with its deadline and source — then you track status, owners, evidence and reminders in one place.
Who it's for
Founders and company secretaries
A clear list of what each company must do, by when, and what is already done.
In-house legal teams
Delegate requirements to accountants, PROs or outside counsel, and keep the evidence in one place.
What it solves
Obligations nobody wrote down
Alaya reads your license and statutory documents and lists the requirements that apply to your location, legal form and activities — each in plain English, with its source.
Deadlines that live in one person's head
Give every requirement an owner and a status. Owners are emailed when assigned, and reminders go out 60, 30 and 7 days before each deadline.
Proof that's hard to find later
Attach evidence to each requirement, have Alaya check it, and keep a history of every status and owner change.
How to use Compliance Tracking
Each step shows the real screen. Hover a numbered marker — or the matching note — to see what every control does.
Set where the company operates
Open the company from Entity Management, choose Compliance in its sidebar and click Get started. Confirm the country, emirate or state, and city, then choose the legal form.
- Location is filled in from the company record where it can be.
- Choose Other to type a legal form that isn't listed.
- Compliance is available for legal entities, not individuals.
On this screen
Add and process its documents
Add the business license, MOA, lease and other statutory documents — upload new files or add the ones already in the company's Statutory documents folder. Then process them so Alaya can read them.
- PDF or Word (.docx), up to 25 MB each.
- Uploaded files aren't read until you click Process documents.
- Generate compliance report becomes available once at least one document is parsed.
On this screen
Confirm Alaya's assumptions
If your documents leave something unclear, Alaya asks before finishing the report. Pick an answer on each card, then click Confirm & view report.
- Each card names the requirement it affects.
- Your answer sets that requirement's starting status.
- There are never more than five questions, with two to four options each.
On this screen
Read your compliance dashboard
The dashboard scores the company and lists every requirement with its status, authority, deadline and owner. Click a tile or chip to filter, and switch between Grouped, Table, Board and Timeline views.
- The score is compliant requirements out of all applicable ones.
- Deadlines turn orange within 45 days and red once passed.
- Export PDF downloads the full report; Re-run report builds a fresh one.
On this screen
Tip: Review now filters to Non-compliant items. Use the Overdue chip to see what's past its deadline.
Work through each requirement
Open a requirement to see what it means, where it comes from and what to do. Assign an owner, attach evidence, and set the status as the work moves along.
- Until a requirement is resolved, Alaya suggests up to six remediation steps.
- Verify evidence with Alaya to check it — Alaya suggests, you decide the status.
- Every change is logged in History, with who made it and when.
On this screen
Act on regulatory updates
Alaya checks daily for new rules that affect your jurisdiction and licensed activities. When it finds one, a banner on the dashboard links here. Add it to your report, acknowledge it, or dismiss it.
- Adding an update creates a requirement and recalculates the score.
- New updates also arrive in an email digest.
- Dismissed updates stay on the page, faded out.
On this screen
Step 01 / 06
Everything Compliance Tracking can do
The building blocks behind the walkthrough, and what each one does for you.
A checklist built from your documents
Alaya reads the license, MOA and lease and lists the requirements for your location, legal form and licensed activities.
Plain English, with a source
Every requirement explains what it means for you and cites the document, law or update it comes from.
Owners without accounts
Delegate a requirement to an accountant, PRO or lawyer by email. They don't need a LinkinLegal account.
Deadline reminders
Emails go out 60, 30 and 7 days before each deadline, and when it passes — to you and the owner.
Evidence checked by Alaya
Attach proof and Alaya says whether it satisfies the requirement. You decide the status.
Regulatory monitoring
New rules for your jurisdiction and activities are checked daily. Add one to your report in a click.
Four ways to view
Grouped, Table, Board and Timeline views, with filters for every status.
PDF report
Export an executive summary, requirements by category, an action plan and upcoming deadlines.
Tips for getting it right
Process before you generate
Documents aren't read until you click Process documents, and only parsed documents count toward the report.
Alaya suggests, you decide
Statuses change only when you set them — even after Alaya verifies evidence, you click Mark as compliant.
Overdue sets itself
A requirement becomes Overdue when its deadline passes while it's In progress or Non-compliant. You can't choose it by hand.
Check the source of a deadline
Due dates come from your documents and the rules, and can't be edited. If one looks wrong, check the cited source.
Reminders follow open items
Reminder emails go out only for requirements with a due date that are In progress or Non-compliant. Mute one with its bell in Timeline view.
Two features called Compliance
Compliance in the top navigation runs a one-off law analysis. Tracking for a company lives in that company's sidebar.
Statuses you'll see
Work that runs in the background always shows where it stands — here is what each label means.
- CompliantVerified or confirmed. Counts toward the compliance score.
- In progressWork has started. Reminders keep going until it's resolved.
- OverdueThe deadline passed while the requirement was still open. Set automatically.
- Non-compliantAction is required. These appear in the dashboard's alert.
- Not applicableDoesn't apply to this company, so it's left out of the score.
- Verifying…Alaya is checking attached evidence. A verdict appears on the file when it's done.
Any legal entity in Entity Management, on plans that include Compliance. Individuals, such as shareholders, don't have a Compliance page.
No. Owners are emailed when you assign them and receive the deadline reminders, but they can't change anything. One owner can be assigned per requirement.
60, 30 and 7 days before a requirement's due date, and once when it becomes overdue — to you and to the owner, if one is assigned. They apply to requirements that are In progress or Non-compliant with reminders switched on.
It's the number of compliant requirements divided by the number of applicable ones. Not applicable items are left out — 5 of 11, for example, is 45%.
Alaya builds a new report from your current documents and location. Statuses, evidence and reminder settings are carried forward to matching requirements.
No. It's generated for internal tracking only — verify with counsel. Every requirement shows its source so you can check it.
Keep exploring
Related features
- Where to find it
- Entity Management → a company → Compliance